VCAA Indianapolis Advisory Council August 2019 Meeting Minutes

IAC Minutes

August 16, 2019

  1. Administrative Services – Guest: Aaron Roberts, Executive Director of Administrative Services
  2. Facilities, Maintenance and Public Safety – (PS is a Hub now)
  3. Custodial, Vehicles, Logistics, etc.
  4. See handout for org chart
  5. Support Academic to make sure facilities are ready, clean and safe
  6. Any given time $5 million in projects going on
    1. Upcoming projects – HVAC, ASAP build-out, Glick restroom updates
  1. How can we better support – let us know as soon as there is an issue with a ticket – contact Carolyn or Aaron to escalate an issue or X4279
  • Signage being discussed for classrooms, restrooms and phones
  • 3rd floor Lawrence restroom – back online soon
  • 911 will notify our security also – for real emergency call 911
  • Academic Affairs Action Steps—Progress Reports
    • Linear pathways
      • Tentative mappings for GENS, BTSA, INFM, pre-NRSG, focus especially for the sites
      • BTSA path reviewed by Julius and Ronda, looking for ways to be flexible with changes to sequence
      • Next steps to reach out to general education faculty, Site Vice Chancellors, and other Deans/PCs to review for feasibility
    • Resource awareness
      • 28 tables in 108 and 109 of C4.
      • All attendees of Resource fair and Kick-off must check in starting at 7:30am
    • Collaboration – contact list going out soon

d. Employee involvement – onboarding checklist in HR for review

  1. Early career academy to possibly be included
  • CAOC Updates
    • Veteran students – Rod’s update (will be forwarded)
  • Staffing Updates –
    • Business office – Michelle Isaacson – leaving – Sharnell Johnson covering
    • Franklin – Josh Rockey – Stephanie Amos covering
    • Admissions – Anebel Menifee – leaving – Tracy Funk and other covering
    • Executive Directors –
      • Executive Director of Diversity, Equity and Belonging – starts August 19 – Jullian “Jay” Watts
      • Executive Director – K14 – starts Mid-September – Christopher Fisher
    • VC Operations – Lori Handy – she is staying
  • President and Provost Address—August 19, 10 am – view in real time preferred – but will be on video – link to follow
  • Chancellor Address—August 19, 2 pm – view in real time preferred – but will be on video – link went out this week
  • Fall 2019 Kick-Off Format – actual kick-off 9-10am
  • Cabinet members may briefly introduce new hires since January, no address required by cabinet members.  Role changes may be included
  • Dr. Brown to touch on Dr. Lee’s comments
  • Dr. Cowles address
  • Dr. Brown goals
  • Refreshments will be served
  • All FT faculty and staff should attend
  • The Next Two Weeks – send all meetings to Michelle
    • Academic Affairs needs coverage until 7pm like Student Affairs during 1st week of classes – send schedules to Michelle with an emergency contact number
    • Rod will be here until 7pm M-TR, 5pm on Fri and 8-12 on Sat
    • Rapid response team set up
    • Keep in mind different start times how that will work in the future
    • 5th floor NMC overflow advising room – info sent out to Deans

Other Announcements

Bookstore updates – information not received by faculty – 1st point of contact with questions or concerns to go to the local store manager

  • If issues are not resolved with store manager, contact Rachel Kartz
  • everything available on website to view now
  • Rachel to send update on Monday to campus

IUPUI – Julie Landaw

  • IUPUI enrollment trends are slightly down
  • new Science building going up on campus
  • Exciting updates to transfer scholarship, students apply on a general form, scholarship will be decided on the backend. 
    • Goal to get students motivated
  • Passport down to 1 advisors. 
  • Newsletter with some great Ivy Tech student success stories

Lori Handy – we were chosen for Career Coaching and Employer Connections – (CCEC)

  • career planning for students
  • work based sooner
  • pathways for career pieces

Faculty Council – Erica Barrow – 1st listening tour 5-6:30pm August 21 at Lawrence – all welcome

K14 – Cyndi Stout – staff full again plus college connection coach – will bring around to introduce after they are settled in their schools

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